Adress: Willy-Brandt-Platz 16-20, 38102 Braunschweig     Phone: +49 531 288 75-0

Services

HDS Services is your partner for logistics business process outsourcing

Services means:

The HDS Services GmbH ist our service provider, that means automated or manual invoice auditing, performance- and quality monitoring, comparisons between products and service, digitalism of your invoices

Process of automated invoice checking

  1. HDS receives a digital copy of the logistics order from the consignor
  2. Transport of the goods from consignor to consignee
  3. Electronic transmission of track & trace data and costed transport data from the logistics service provider
  4. Using the HDS Rebell® system, HDS checks each invoice item against existing agreements
  5. HDS clarifies any differences with the forwarder
  6. Digital feedback of all pre-costed consignment data for the consignor ERP; optional: generation of credit-note by HDS
  7. Customer pays the correct amount to the forwarder

Process

  • Automated calculation of all logistics costs
  • Calculations based on consignment data from the consignee as well as Track & Trace and calculation data from the service-provider
  • Full integration of Track & Trace within the system
  • Digital feedback on all costed processes in the customer’s ERP at order level
  • Clarification of all differences and correspondence with carriers
  • Within the self-billing-system: creation of credit notes for each logistics service provider
  • Provision of electronic confirmation of delivery for export consignments as well as a freight cost calculator as a sales tool

Benefits for logistics

  • No invoice checking is necessary
  • Monthly report of logistics KPIs
  • Monitoring of structure alterations, transit times and quality
  • Dashboard in real-time
  • High availability of all up-to-date transport data in digital form
  • Provision of electronic confirmation of delivery

Benefits for bookkeeping

  • Monthly accruals and deferrals largely discontinued
  • Actual logistics costsat consignment order or customer level
  • Only one posting per service provider per accounting period (only with self-billing-system)
  • Timely control possibilities
  • Compliance: ISAE 3402 / SSAE16 certifiable process

Benefits for sales

  • Contribution analysis with actual transport costs (order, customer and project-related)
  • Reporting on order behaviour and structure alterations/Dashboard
  • Monitoring of fulfilment quotes and delivery times
  • CO2-balancing of consignments
  • Track & Trace information on your own

Self-billing-system of HDS

Manual invoice checking

No electronic data? No problem!

In time of worldwide digitization, industry 4.0 the importance of electronic data is becoming inceasingly clear. More then 75% of companies have no electronic data. HDS International Group offers for that a manual invoice checking. In this case, the HDS manuel invoice checking differs in two variants:

Process by unpaid invoices

  1. The mandator of HDS assignes her service provider, HDS gets a copy
  2. The service provider does the transport
  3. The service provider sends the invoice to HDS
  4. HDS digitaliz the invoices (scanning, registration of invoice line item and create PDF’s) and checks if they are correct
  5. HDS clarifys with both parties upcoming quieries
  6. If there are quieries, HDS monitors them until they get corrected
  7. HDS sends the checked invoices back to her mandator (optional with evaluation & reports)
  8. The mandator of HDS pays the correct amount to her service provider

Process by already paid invoices

  1. The consignor assigned his service provider, HDS recieves a copy
  2. The service provider does the transport
  3. The service provider sends the invoice to the consignor
  4. The mandator of HDS pays the invoice
  5. The mandator sends her paid invoices to HDS
  6. HDS digitaliz the invoices (scanning, registration of invoice line item and create PDF’s) and checks if they are correct
  7. HDS generates a quiery abridgment
  8. HDS clarifys with both parties upcoming quieries
  9. If there are quieries, HDS monitors them until they get corrected
  10. HDS sends the checked invoices back inclusive the quiery abridgement